Privacy Policy

Browser: Computer program used to display websites (e.g., Chrome, Firefox, Safari).

Cookies: Text files placed on the user’s computer by the web server by means of the browser which is used. The stored cookie information may contain both an identifier (cookie ID) for recognition purposes and content data, such as login status or information about websites visited. The browser sends the cookie information back to the web server with each new request upon subsequent repeat visits to these sites. Most browsers accept cookies automatically. Cookies can be managed using the browser functions (usually under “Options” or “Settings”). The storage of cookies may be disabled in this way or it may be made dependent on the user’s approval in any given case or otherwise restricted. Cookies may also be deleted at any time.

Third countries: Countries outside the European Union (EU)

GDPR: Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), available here.

Personal data: Any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier, such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Profiling: Any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

Services: Our offers to which this data Privacy Policy applies (cf. Scope of validity).

Tracking: The collection of data and their evaluation regarding the behaviour of visitors in response to our services.

Tracking technologies: Actions can be tracked either via the activity records stored on our web servers (log files) or by collecting data from end devices via pixels, cookies or similar tracking technologies.

Processing: Any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Pixel: Pixels are also called tracking pixels, web beacons or web bugs. These are small, invisible graphics in HTML emails or on websites. When a document is opened, this small image is downloaded from a server on the Internet and the download is registered there. This allows the operator of the server to see if and when an email has been opened or a website has been visited. This function is usually carried out by calling up a small program (JavaScript). Certain types of information can be detected on your computer system in this way and shared, such as the content of cookies, the time and date of the visit, and a description of the page on which the tracking pixel is located.

This Privacy Policy applies to the following offers:

• Our online offering “Webpage dld-conference.com” (website), mainly available at www.dld-conference.com
• Our online offering “Webpage dldnews.com” (website), mainly available at https://dldnews.com/
• Whenever reference is made to this Privacy Policy from one of our further offers (e.g. websites, subdomains, mobile applications, web services or links to third-party sites), regardless of the way in which it is accessed or used.

All these offers are also collectively referred to as “services”.

The following party is responsible for the processing of data in relation to the services, i.e. the role of controller which involves determining the purposes and means of processing personal data:

DLD Media GmbH
Arabellastr. 23
81925 Munich
Germany

Phone: +49-899250-1111 or -3549
E-mail: info@dld-conference.com

You can contact our data protection officer via the Privacy Request Form at the bottom of this page.

The contact details of our data protection officer are also given in section III. Messages should be marked for the attention of the data privacy department or sent via dataprivacy@dld-conference.com. If you wish to reach us by phone, the number is +498992503549.

The following information applies to all the processing operations listed below, unless stated otherwise:

No obligation to provide personal data & consequences of failure to provide such data

The provision of personal data is not required by law or contract, and you are under no obligation to provide any data. We will inform you during the data entry process when personal information must be provided for the relevant service (e.g. by indicating “mandatory field”). In cases where the provision of data is required, the consequence of not providing data will be that the service in question cannot be provided. Otherwise, failure to provide data may result in our inability to provide our services in the same form and quality.

Consent

In various cases, you may also grant us your consent to the further processing of data (or some of the data, where applicable) in connection with the operations listed below. In this case, we will inform you separately in connection with the submission of the respective declaration of consent about all the procedures and the scope of the consent and concerning the purposes which we pursue in these processing operations. The processing operations based on your consent are therefore not listed again here (Art. 13 (4) GDPR).

Transfer of personal data to third countries

When we send data to third countries, i.e. countries outside of the European Union, the data are then transmitted strictly in compliance with the statutory conditions of admissibility.

If the transmission of the data to a third country does not serve the purpose of fulfilling our contract with you, if we do not have your consent, if the transmission is not required for asserting, exercising or defending legal claims, and if no other exemption applies under Art. 49 GDPR, we will only transmit your data to a third country if in possession of an adequacy decision pursuant to Art. 45 GDPR or appropriate guarantees under Art. 46 GDPR.

In order to ensure an adequate level of data protection, we provide appropriate safeguards pursuant to Art. 46 (2) c) GDPR by the conclusion of EU standard data protection clauses adopted by the European Commission with the receiving body. Copies of the standard EU data protection clauses are available on the website of the European Commission here.

Hosting at external service providers

Our data processing is carried out to a large extent with the involvement of hosting service providers who provide us with storage space and processing capacities at their data centres and who also process personal data on our behalf according to our instructions. It may be the case that personal data are transmitted to hosting service providers in respect of all of the functions listed below. These service providers process data either exclusively in the EU or subject to guaranteed levels of data protection which we have put in place based on the standard EU data protection clauses (cf. subsection c).

Transmission to government authorities

In principle, we do not transmit any data to government authorities.

We only send personal information to government authorities (including law enforcement agencies) when required to fulfil a legal obligation to which we are subject (legal basis: Art. 6 (1) c) GDPR) or when it is necessary for the assertion, exercise or defence of legal claims (legal basis: Art. 6 (1) f) GDPR).

Period of storage

The time specified in the “period of storage” paragraph indicates how long we use the data for the relevant purposes in any given case. At the end of this period, the data will no longer be processed by us but will be erased at regular intervals, unless continued processing and storage are required by law (mainly because it is necessary to fulfil a legal obligation or for the establishment, exercise or defence of legal claims) or unless you grant us extended consent.

Functional Duration of Cookies

The data processing described in the following sections is partly carried out with the use of cookies. The information stored in a cookie can only be accessed via the Internet by the operator of the web server that originally set the cookie. Access by third parties in this way is not possible. The cookies have different function durations. Some cookies are only active during a browser session and are deleted afterwards, others function for longer periods, but usually shorter than one year. After the functional duration expires, a cookie is deleted by the browser. You can manage cookies using the browser functions (mostly under "Options" or "Settings"). This allows the storage of cookies to be disabled, made dependent on your consent in individual cases or otherwise restricted. You can also delete cookies at any time.

Data categories

The category names listed below are used for specific types of data in the following sections:

• Account data: Login/user ID and password;
• Personal master data: Title, gender, first name, last name;
• Address data: Street, house number, (if necessary) address additions, postal code, city, country;
• Contact data: Telephone number(s), fax number(s), e-mail address(es);
• Registration data: Information about the service through which you have registered; times and technical information about registration, confirmation and deregistration; data provided by you when registering;
• Access data: Date and time of your visit to our services; technical information about your registration; pages viewed during use;
• Purchase order data: Products ordered, prices, payment;
• Payment data: Account information, credit card details, data for other payment services like PayPal, Street, house number, additional address lines (where applicable), postcode, city, country are solely used in connection to payments.
• Newsletter usage profile data: opening of the newsletter (date and time), content, selected links, as well as the following information of the accessing computer system: Internet Protocol address (IP address) used, browser type and version, device type, operating system and similar technical information.

This section contains information about processing of your personal data that takes place both on the website www.dld-conference.com and on the website https://dldnews.com.

The passages below set out how your personal data are processed when you access our services (e.g., loading and viewing the website, opening the mobile app and navigating within the app). In addition, we use technically or legally necessary auxiliary tools that do not collect any data themselves but only serve to ensure the security of the website, the administration and operation of other tools, or the administration of consents granted by you (Consent Management Platform).  Please note that it is impossible not to send access data to external content providers (cf. subsection e) due to the technical processes involved in transmitting information over the Internet. The third-party providers are themselves responsible for the privacy-compliant operation of the IT systems which they use. The service providers are required to decide how long the data will be stored.

In addition to the purely informational use of our websites, we offer you the opportunity to register for our newsletter. If you subscribe to one of our free newsletters, we will inform you regularly about current events as well as exclusive offers.

As part of the registration for the newsletter, you will receive a confirmation message containing a link to the final registration (“double opt-in procedure”). This ensures that the newsletter was ordered by you and not by a third party. When registering, your data is first stored on our servers, or the servers of the service providers used and a confirmation message with a link to the final registration is generated to the e-mail address provided. If you do not confirm the registration by clicking on the link in this e-mail, the data will be deleted within 30 days. Only by confirming the link your data will be finally stored for the purpose of sending the newsletter. If you no longer agree to the storage of your data for this purpose and therefore no longer wish to use our service, you can unsubscribe from our newsletters at any time. For this purpose, you will find a corresponding link in each newsletter. 

Please note that your interactions with the newsletter are measured (“opening and click behavior”). For this measurement, the emails sent contain tracking pixels or corresponding links that can measure the opening and click rates within the newsletter for the purpose of optimising our newsletters. In addition, based on your consent, we may link the click behaviour with an individual ID in order to clearly assign your clicks. This link is made for the purpose of individualized, interest-based adaptation of the newsletter content.

The passages below set out how your personal data is processed by the service reCaptcha: We use "Google reCAPTCHA" (hereinafter "reCAPTCHA") on our website. ReCAPTCHA is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. With the help of Google ReCAPTCHA, a check takes place as to whether an entry has been made by a human being or whether an entry has been misused by automated, machine processing. You can find further details in Google’s Privacy Center.

The websites www.dld-conference.com and dldnews.com contain embedded content (e.g. content from social networks such as Vimeo and YouTube). An overview of the embedded content used can be found in the following list. This content is provided by third parties, whereby personal data can also be transmitted to the corresponding social network with the help of the respective embeddings. The transmission of personal data takes place for the purpose of displaying the content or to enable you to rate, recommend or share the respective material. In this way, we want to make our websites better known and enrich them with content relevant to the target group. We configure our websites in such a way that data is only transmitted when you interact with the respective embedded content (e.g. Like-button or video).

In this case, the legal basis for the data transfer is your voluntary consent pursuant to Art. 6 (1) (a) GDPR. We have no direct influence on the type and scope of the processing of your personal data by the respective social network. Insofar as you interact with the respective content, your personal data will also be processed by the operator of the social network and may also be transmitted to the USA (regardless of your place of residence) and may be additionally processed there.

a. Vimeo

We embed videos from the online platform vimeo.com (“Vimeo”). The Vimeo platform is operated by the provider Vimeo, Inc., 555 West 18th Street, New York, New York 10011, USA. The integration of the Vimeo service takes place by means of the so-called “extended data protection mode”. A transmission of personal data to Vimeo only takes place if you have agreed to the integration of corresponding videos from Vimeo.

The passages below set out how your personal data are processed on the website www.dld-conference.com.

1. Creation of a user account (myDLD-account)

On our website, you have the option to create a personal account (“myDLD-account”). In your myDLD-account, you will be able to apply for a place at the DLD conferences (see section III.2 below) and – if your application is accepted by us – to purchase admission tickets (for more information on ordering admission tickets, see section III.3 below). The creation of your individual profile requires the provision of your account data and personal master data. After successful registration, you can change your data in the settings of your myDLD-account at any time (see the “personal information” section). After logging out and subsequently accessing the Login-section, you will need to enter your account data again.

If you wish to participate in our conferences, you need to submit your individual application. The admission takes place after a positive evaluation by us. An overview of the conferences with open application procedures can be found in the section ,,DLD conferences" on the website www.dld-conference.com. If you click on the button ,,Apply now", you will be redirected to the section of your profile where you can enter your individual motivation text. Your application will be reviewed by our internal department. 

If your application is accepted (see information above under section III.2), we will send you an e-mail  with a link to your myDLD account. In the “My Events” area, you have the option of confirming or declining your participation in the conference. 

If you confirm your participation, you will be redirected to the Xing Events portal of the provider New Work SE. In this area you can pay for the conference ticket. Currently, you can choose from the following payment methods: “credit card”, “PayPal” and “invoice”. After the successful payment process, we will send you your individual ticket to the e-mail address stored in your myDLD account.

On our websites, we use the analysis tool Matomo from the provider InnoCraft Ltd, 7 Waterloo Quay, PO Box 625, 6140 Wellington, New Zealand. 

Matomo allows us to collect and analyze statistical data on the use of our website. In doing so, we collect aggregated data on visitor numbers, visit duration, visit times, information on bounce and exit rates or visitors’ countries of origin.

We provide online offers in social networks in order to inform you about our activities and to offer you further communication channels. Below, we would like to inform you about the processing of your personal data when you visit our online offers in social networks.

1. Data processing on our Facebook fanpage

We make use of social media platforms in order to ensure that our online offering is up-to-date, informative and appealing. In particular we provide a separate Facebook fanpage (hereinafter “fanpage”). For this purpose, we make use of the technical platform and the services of the company Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland (hereinafter “Meta”). 

Please note that you use this fanpage and its functions on your own responsibility. This applies in particular to the use of the interactive functions (for example, commenting, sharing, rating). Alternatively, you can also access the information offered through the fanpage via our regular offer within this website. 

Data processed by Meta when visiting our fanpage

When you visit our fanpage, Meta collects, among other things, your IP address and other information that is stored in the form of cookies on your terminal device. This information is used to provide us, as the operator of the fanpage, with statistical information about the use of the fanpage. Meta provides more detailed information on this processing of data under the following link:

https://www.facebook.com/help/pages/insights 

The data collected about you in this context will be processed by Meta and may be transferred to countries outside the European Union. Meta describes in general terms what information it receives and how it is processed in its data usage guidelines. There you will also find information on how to contact Meta and on the settings options for advertisements. The data usage guidelines are available at the following link:

https://www.facebook.com/privacy/policy?section_id=0-WhatIsThePrivacy 

In what way Meta uses the data from the visit of the fanpage for its own purposes, to what extent activities on the fanpage are assigned to individual users, how long Meta stores this data and whether data from a visit to the fanpage is transmitted to third parties, is not conclusively and clearly stated by Meta and is therefore not comprehensively known to us. 

When you access our fanpage, the IP address assigned to your end device is transmitted to Meta. According to information from Meta, this IP address is anonymized. Meta also stores information about the end devices of its users (for example, as part of the "registration notification" function). Meta may thus be able to assign IP addresses to individual users. 

If you are currently logged in to Facebook as a user, a cookie with your Facebook ID is stored on your end device. This enables Meta to track that you have visited this page and how you have used it. This also applies to all other Meta pages. Via Facebook buttons embedded in websites, it is possible for Meta to record your visits to these websites and assign them to your Facebook profile. Based on this data, content or advertising can be offered tailored to you. 

If you wish to avoid this process, you should log out of Facebook or deactivate the "stay logged in" function, delete the cookies on your end device and close and restart your browser. In this way, Facebook information by which you can be directly identified will be deleted. This allows you to use our fan page without revealing your Facebook identifier. When you access interactive features of the website ("Like"-button, comment, share, message, etc.) a Facebook login page will appear. After any login, you will again be recognizable to Meta as a particular user.

For information on how to manage or delete information about you at Meta, see the following Meta support pages:

https://www.facebook.com/privacy/policy?section_id=0-WhatIsThePrivacy 

Data processing as joint controllership (“page insights”)

In the following, we describe how we process your personal data jointly with Meta when operating the fanpage:

The subject of joint controllership is the processing of personal data in the context of a so-called page insights event (hereinafter “insights”). Insights are aggregated statistics that are created based on certain events. These events are logged by meta servers if people interact with pages and the content associated with them. We do not have access to the personal data processed as part of the events, but only to the aggregated insights provided to us by Meta. Events used to create insights do not store IP addresses, cookie IDs, or any other identifiers associated with individuals or their devices, other than a Facebook user-ID for individuals logged into Facebook.

The processing is carried out in particular for the purpose of ensuring an attractive, appealing and user-friendly design of our fan page.

As part of an agreement on joint controllership within the meaning of Article 26 (1) GDPR it has been agreed with Meta that Meta will assume primary responsibility for the fulfillment of data protection rights and obligations with regard to the processing of insights-data. Further information on the type and scope of processing under joint responsibility can be found here:

https://www.facebook.com/legal/terms/page_controller_addendum 

1. Management of the travel to the DLD flagship conference (“DLD Shuttle”)

If you are attending our DLD Flagship Conference as a speaker, we will be happy to organize your travel to the event. For this purpose, our support staff will contact you to discuss the details of your travel. In the course of this, your personal data will be requested in order to order the flight tickets for you or to forward your data to other external providers (e.g. shuttle service providers).